Our Role
CONSULTING ENGINEERS
About the Role
Job Description
KEY ROLE:
To lead the tender/bid management process and provide support to Senior Management. Introduction and implementation of best practice processes and structures, ownership and management of the end-to-end bid process, compliance to produce high-quality winning bids on time and in an organized manner. Coordination of the Tender Support Team and management of our Bid Library.
KEY RESPONSIBILITIES:
* Searching for relevant tenders on various platforms and distribution to management.
* Online Tender Platform / Portals Management and Monitoring.
* Lead and participate in the co-ordination of inputs to bids from various sources internally and/or externally (Multidisciplinary Projects / Joint Ventures / African Partners).
* Lead and participate in the co-ordination, compilation and completion of tender documents (All sectors).
* Source and edit standard information required for tender submissions.
* Ensure that the bid process is followed, and proper templates are used.
* Coordinate collection of tender documents and tender delivery ensuring submissions are made on time
* Submitting high quality and compliant tenders in an organized manner.
* Follow up on tenders submitted and maintain a database, provide feedback to the Departmental heads.
* Manage all spreadsheets, databases and records
* Introduction, implementation, alignment of best practice tender processes and structures across departments.
* Ensuring that standards and quality management system are adhered to.
* Initiate and respond to written and verbal correspondence, including composition, editing and distribution.
* Manage and maintain bid library for organizing and storing both electronic and hard-copy information and records.
* Lead and co-ordinate, organise and attend internal meetings, including notification to prospective attendees, set-up, pre- and post-meeting correspondence, recording of accurate meeting actions.
* Receive and screen communications including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention.
* Lead the preparation & updating project sheets (in collaboration with Department Project Administrators/Engineers/Scientists).
* Lead the process of updating CVs (in collaboration with BU Project Administrators/Engineers/Scientists)
* Consistently manage own priorities to achieve all deliverables
* Understands and adheres to company policies and processes with appropriate care and focus
* Manage and escalates issues where there are exceptions to the rules
* The Tender Preparation work area should be kept tidy and neat
* Lead and manage the tender support team
* Other reasonable ad–hoc duties commensurate with the role
Requirements
Qualifications
QUALIFICATIONS AND EXPERIENCE REQUIRED:
At least 3 years’ experience in development and execution of tenders within a professional consultancy industry
Relevant experience in management of tender/bid team
BCOM/Relevant qualifications
Professional registration advantageous
Excellent interpersonal and organizational skills
Demonstrate good leadership skills and have the ability to think strategically
Knowledge of public procurement contracting and tendering principles
Knowledge of tender preparations for a professional consultancy
Valid driver's licence
KEY COMPETENCIES AND GENERIC SKILLS:
Must be able to work independently, prioritize and perform a variety of concurrent tasks
Good leadership and people management skills
Act as part of the team and always assist staff and managers to achieve common goals
Excellent administrative skills
Excellent communication skills - high standard of verbal and written English (spelling, grammar and punctuation)
Excellent typing skills
Excellent computer literacy – accuracy essential (MS Office: Excel, Word, PowerPoint, Outlook and Adobe Professional)
Be able to multi-task with a positive attitude and drive
Ability to function well in a highly pressurized, deadline-driven environment
Detail orientated, logical and highly organised
Non-compromising attitude on quality
Uses initiative and independent judgment in completing activities and ability to work unsupervised within established policies and procedural guidelines
Exemplary client service skills including the ability to identify needs provide prompt response, and exercise patience, respect and professionalism in all interactions
Skills in independently prioritising, planning, coordinating, organising and monitoring multiple tenders of a complex nature simultaneously and quickly adapting to changes and time frames
Highly effective, planning organisational and time management skills
Learns from experience and feedback and have an interest in learning new things and developing new skills
Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial and/or sensitive nature
Ability to establish and maintain effective working relationships with all levels of the organisation and the public
Ability to analyse and resolve office, tender administration and procedural problemsAbility to read, interpret and present information efficiently and effectively
Ability to efficiently respond in a calm and effective manner to a variety of tender related demands
About the Company
Malatji & Associates is a progressive company that’s taken a step towards global positioning and redesign its corporate image to celebrate 10 years of existence. Our values define who we are and where we are going, strategically capable and clearly growing.
When you join us you become part of a highly ambitious professional team that hasn’t stopped thinking, who is passionate about the growth of Africa and its people, landscape and the environment; hence we incorporate in our interventions the social, human and environmental aspects that enrich our societies and the continent at large.